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Updated September 8, 2026<\/em><\/p>\n Note that this memo has four sections: (i) General Rules, (ii) Conference Travel, (iii) How to Claim Your Funds, and (iv) Research or Start-up Funds. Please feel free to contact the Office of the Dean (qc.sah@qc.cuny.edu<\/a>) if you have any questions.<\/p>\n <\/p>\n <\/p>\n Funding from the Dean’s office is for participation in conferences or other academic events, where participation is determined by some sort of refereed process of selection. Actual participation (in some formal role), and not mere attendance, is a prerequisite for reimbursement. Moreover, your affiliation with ºì¶¹ÊÓƵ must be somewhere recognized.<\/p>\n Invited talks are generally not supported as the expectation is that the host will cover expenses. Exceptions can be made for invitations to speak in particularly remote (and generally not first world) countries. Lecturers (and only lecturers) may receive funding to attend (and not speak at) conferences related to professional development (certified by their chair).<\/p>\n For Fiscal Year 2027 (July 1, 2026 \u2013 June 30, 2027) travel support for conferences is open. For\u00a0<\/span>Domestic\u00a0<\/span><\/strong>travel Professorial faculty will be supported up to $1,000; lecturers up to $500. For\u00a0<\/span>I<\/strong>nternational<\/strong>\u00a0travel requests there is a case-by-case opportunity for an additional $500 (so, $1,000 base + $500 presentation incentive = $1,500 potential total) for conference participation roles in which you are\u00a0<\/span>presenting<\/strong>\u00a0your scholarly works\/publications; panel chairing, moderating, or participating in a conference in a capacity other than presenting does not qualify for the $500 presentation incentive. Junior faculty (those who have written confirmation from ORSP that they have spent down their annual start-up funds in full) will receive priority.<\/span> This is subject to change.<\/p>\n The fiscal year runs from July 1 to June 30. Given the overall limit, conference-related expenses will be reimbursed in the following priority: transportation > registration > accommodation. Accommodation reimbursement itself is limited to $150\/night. Seating cannot be: First Class, Business Class, Priority, ComfortPlus, etc.; seating must be Economy\/Coach or similar.\u00a0<\/span>Accommodation will not be reimbursed in the New York metropolitan area (defined loosely as the five boroughs and as far as you can get by car from ºì¶¹ÊÓƵ in about an hour). Accommodation does not include food or drink.<\/p>\n <\/p>\n As soon as your conference participation has been confirmed, please make your request by downloading the Travel Authorization form<\/a> (which is required by Accounts Payable to encumber the travel funds) and submitting it to the Travel Request Portal (the 3rd bullet point on the Travel Support<\/a> webpage). Please submit it as soon as you can in order to encumber the funds set aside for you. Not submitting the Request in a timely fashion, and thereby not encumbering the funds, may cause them to be lost.<\/p>\n Accounts Payable requires the reimbursement paperwork be submitted within two weeks of your return to New York, so please do not delay. Proof of travel includes: receipts (including those for conference registration), boarding passes, and a conference program with your name and role highlighted. While not necessarily the case, as a rule of thumb, you should assume that a request made after a trip has already taken place will not be reimbursed.<\/p>\n <\/p>\n Research or start-up funds will always be given with a deadline by which the funds must be used. Research or start-up funds may be used to purchase anything research-related except for alcohol (so meals at a conference, for example, are okay). Except for travel-related costs, any single purchase greater than $250 must be approved in advance. Note that a “single purchase” is the total amount spent at one time (so one “click”), not just the cost of each item. All equipment and furniture purchases must be confirmed in advance (computer equipment in particular must always be purchased through college contracts). If you have any questions, always ask before buying.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Procedures and Guidelines for All ReimbursementsUpdated September 8, 2026 Note that this memo has four sections: (i) General Rules, (ii) Conference Travel, (iii) How to Claim Your Funds, and (iv) Research or Start-up Funds. Please feel free to contact the Office of the Dean (qc.sah@qc.cuny.edu) if you have any questions. General Rules Everything must […]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"wf_page_folders":[233],"class_list":["post-6312","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/sah\/wp-json\/wp\/v2\/pages\/6312","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/sah\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/sah\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/sah\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/sah\/wp-json\/wp\/v2\/comments?post=6312"}],"version-history":[{"count":0,"href":"https:\/\/www.qc.cuny.edu\/academics\/sah\/wp-json\/wp\/v2\/pages\/6312\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/sah\/wp-json\/wp\/v2\/media?parent=6312"}],"wp:term":[{"taxonomy":"wf_page_folders","embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/sah\/wp-json\/wp\/v2\/wf_page_folders?post=6312"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}General Rules<\/h3>\n
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Conference Travel<\/h3>\n
How to Claim Your Funds<\/h3>\n
Research or Start-up Funds<\/h3>\n