[et_pb_section fb_built=”1″ _builder_version=”4.16″ background_color=”rgba(0,0,0,0)” custom_padding=”16px||54px|||” global_colors_info=”{}”][et_pb_row _builder_version=”4.16″ global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ header_6_font=”Ubuntu|700|||||||” header_6_text_color=”#ffffff” header_6_font_size=”35px” background_color=”#e71939″ custom_margin=”||||false|false” custom_padding=”10px|20px|10px|20px|true|true” border_radii=”off|20px|20px||” global_colors_info=”{}”]<\/p>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.16″ custom_padding=”20px|20px|20px|20px|true|true” box_shadow_style=”preset3″ global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” text_font=”Open Sans||||||||” text_font_size=”16px” header_4_font=”Open Sans|600|||on||||” global_colors_info=”{}”]<\/p>\n
All cost-sharing is subject to the approval of the Chair, Dean, Provost and CUNY Vice Chancellor for Research. Review the <\/u><\/strong>CUNY Cost Share Policy<\/strong><\/a>.<\/u><\/strong><\/p>\n Cost sharing refers to an institution\u2019s commitment to take responsibility for a portion of a project\u2019s expenses. Cost sharing is committed whenever a statement is made in any component of the application (budget justification, research narrative, letters, etc.) that the principal investigator\u2019s (PI) institution, or an external entity, will contribute actual funds, or devote a specified amount of personnel time\u2013or other resources in the case of the external entity\u2212to the project without charging the grant for them. Waiving or reducing indirect costs (also termed \u201coverhead\u201d and \u201cfacilities and administrative fees\u201d) constitutes cost sharing. Generally speaking, CUNY policy prohibits all cost-sharing is unless mandated by the sponsor. PIs do not have the authority to commit any institution to cost share on a project, and must seek the appropriate college and university approvals from authorized administrators prior to making a cost share commitment.<\/strong> \u00a0<\/p>\n Cost sharing can be difficult to understand, but the Office of Research & Sponsored Programs (ORSP), located in Kiely Hall 306 (718-997-5400), is available to assist PIs.<\/p>\n [\/et_pb_text][dsm_text_divider header=”Mandatory Cost Share” text_alignment=”left” color=”#E71939″ _builder_version=”4.16″ _module_preset=”default” header_font=”Open Sans||||||||” header_text_color=”#000000″ header_font_size=”25px” global_colors_info=”{}”][\/dsm_text_divider][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” text_font=”Open Sans||||||||” text_font_size=”16px” header_4_font=”Open Sans|600|||on||||” global_colors_info=”{}”]<\/p>\n When the sponsor requires cost sharing, the sponsor guidelines will usually state the requirement. This type of cost sharing is termed mandatory cost share. For example, an agency may state that the applicant must cost share 40% of the project expenses. For the majority of grants, the applicant is the college, not the PI. If the PI secures institutional approval for the mandatory cost share, ORSP will help the PI to generate a budget that reflects the college’s portion of required funding. Sometimes the sponsor\u2019s mandatory cost share is expressed as a dollar-for-dollar match, which means the PI must seek approval for the college to defray the project expenses up to a dollar amount equal to the size of the grant. If awarded, mandatory cost share must be documented.\u00a0<\/p>\n [\/et_pb_text][dsm_text_divider header=”Voluntary Committed Cost Share” text_alignment=”left” color=”#E71939″ _builder_version=”4.16″ _module_preset=”default” header_font=”Open Sans||||||||” header_text_color=”#000000″ header_font_size=”25px” global_colors_info=”{}”][\/dsm_text_divider][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” text_font=”Open Sans||||||||” text_font_size=”16px” header_4_font=”Open Sans|600|||on||||” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n If the sponsor does not require cost sharing, but the PI makes a cost sharing statement in the application, this type of cost sharing is referred to as voluntary committed cost share. A common example of voluntary cost sharing is to quantify in an application that a person will work a specific amount of hours or a faculty member will devote a specific percent (%) of effort, but the cost for this time and effort does not appear in the grant budget; therefore this time and effort are contributed at the expense of the college\/institution even if guidelines do not mandate the cost share. If awarded, voluntary share must also be documented.<\/p>\n Any statement of cost sharing in an application becomes a condition of the award, which means that it will be subject to the same federal cost principles as the award, and must be fully met, tracked<\/strong> and documented.<\/strong><\/p>\n All cost-sharing is subject to the approval of the CUNY Vice Chancellor for Research.<\/strong><\/p>\n [\/et_pb_text][et_pb_accordion open_toggle_text_color=”#e71939″ open_toggle_background_color=”#ffffff” closed_toggle_text_color=”#e71939″ closed_toggle_background_color=”#ffffff” icon_color=”#e71939″ _builder_version=”4.27.4″ _module_preset=”default” toggle_text_color=”#e71939″ toggle_font=”Open Sans|600|||||||” body_font=”Open Sans||||||||” body_text_color=”#000000″ body_font_size=”16px” border_color_all=”#000000″ global_colors_info=”{}”][et_pb_accordion_item title=”Cost Sharing – Federal Policy ” open=”on” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n The Office of Management and Budget (OMB) has published its comprehensive overhaul of federal grant administrative, cost accounting, and audit policies in the Federal Register, to be codified in Title 2 of the Code of Federal Regulations. This final guidance, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards<\/a>, supersedes and combines the requirements of eight existing OMB Circulars (A-21, A-50, A-87, A-89, A-102, A-110, A-122 and A-133). This new policy, which covers all federal agencies, specifically prohibits voluntary cost sharing by applicants unless otherwise mandated in program-specific guidelines issued by an agency or otherwise exempted by law.<\/strong><\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Cost Sharing – Sponsor Policy” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n For each application, PIs must read the sponsor\u2019s general and specific program guidelines to determine whether the sponsor has mandated cost sharing or matching funds. For example, the following statement in the National Endowment for the Humanities Challenge Grant guidelines is an instance of mandatory cost share: “Successful applicants will be offered a matching grant. Recipients must raise three times the amount of federal funds offered, except for Historically Black Colleges and Universities (HBCUs), Tribal Colleges and Universities, and <\/span>two-year colleges. These three types of institutions are required to raise only two times the amount of federal funds offered.”<\/span><\/em><\/p>\n In addition to federal government and sponsor requirements on cost sharing, ºì¶¹ÊÓƵ adheres to the cost sharing policy of CUNY and the Research Foundation\/CUNY, our fiscal and legal conduit for all grant and contract activity.\u00a0 See the CUNY policy at: Cost-Share-Memo-5-12-23_Version-2_2-6-2024-1.pdf (cuny.edu)<\/a> .\u00a0 See the Research Foundation policy at:\u00a0 RF CUNY – Cost Sharing and Matching Funds on Sponsored Projects<\/a>.<\/p>\n The college\u2019s policy and internal approval process for cost sharing are as follows:<\/p>\n Cost Sharing –\u00a0Research Foundation\/CUNY and ºì¶¹ÊÓƵ Policy<\/strong><\/p>\n Application Stage\u00a0\u2013 Seeking Cost Share Approval\u00a0<\/strong><\/p>\n ºì¶¹ÊÓƵ Commitments: If these conditions are met, approval from the vice chancellor for research will be sought.<\/p>\n *ºì¶¹ÊÓƵ will very rarely approve a voluntary commitment of cost share. No approval will be given for any voluntary cost sharing on any federal grant unless mandated by the agency in writing. All of the conditions listed above must be met before voluntary cost sharing may be proposed. In addition, the CUNY vice chancellor for research will make the ultimate determination if voluntary cost sharing will be committed.\u00a0<\/strong><\/p>\n Waiving or reducing indirect costs (also termed \u201coverhead\u201d and \u201cfacilities and administrative fees\u201d) constitutes cost sharing. The college will not waive or reduce the indirect cost rate unless the sponsor mandates it.<\/p>\n External commitments: [\/et_pb_accordion_item][et_pb_accordion_item title=”Post Award Stage – Tracking” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n As the person with firsthand knowledge of the design and expenses of a project, the PI:<\/p>\n Terms of the award will indicate when financial reports are due. As these reports must include an accounting of cost share met, PI must provide supporting cost share documents to the Office of Research & Sponsored Programs (ORSP) along with the completed and signed RFCUNY cost share form. ORSP will liaison with RFCUNY and is available to guide the PI.<\/p>\n IMPORTANT:\u00a0If the PI determines that the cost share can no longer be met, s\/he must notify ORSP (x75400) immediately. At that time, all expenses on the account may be stopped, because the government may disallow the costs or take further actions if a project continues to spend when it cannot meet a commitment of cost share.<\/p>\n **Certain pages of the RFCUNY website are password restricted; if you do not have a password, please contact ORSP at x75400.<\/p>\n [\/et_pb_accordion_item][\/et_pb_accordion][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Cost SharingAll cost-sharing is subject to the approval of the Chair, Dean, Provost and CUNY Vice Chancellor for Research. Review the CUNY Cost Share Policy. Cost sharing refers to an institution\u2019s commitment to take responsibility for a portion of a project\u2019s expenses. Cost sharing is committed whenever a statement is made in any component of […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"page_category":[],"wf_page_folders":[],"class_list":["post-6594","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/pages\/6594","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/comments?post=6594"}],"version-history":[{"count":0,"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/pages\/6594\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/media?parent=6594"}],"wp:term":[{"taxonomy":"page_category","embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/page_category?post=6594"},{"taxonomy":"wf_page_folders","embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/rasp\/wp-json\/wp\/v2\/wf_page_folders?post=6594"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
If a sponsor requires cost sharing (mandatory cost share), the PI must obtain written approval from the department chairperson, divisional dean, and provost at least\u00a015 days<\/strong> prior to the proposal deadlin<\/em>e. For approval, PI must:<\/p>\n\n
PIs or their collaborators cannot state in the application that an institution other than ºì¶¹ÊÓƵ is cost sharing, unless the PI obtains a letter of commitment from that institution on letterhead, detailing the commitment toward the specific grant and signed by an authorized official at that institution. PIs should inform their collaborators to consult their institution\u2019s cost share policy and approval process. Indirect costs are charged to a grant to cover the the college\u2019s cost for the grant\u2019s use of space, utilities, basic equipment, etc. Applications cannot mention, such as is often done in a facilities and resources statement, another institution\u2019s resources (space, equipment, personnel time, etc.) as being available for the grant, unless the other institution is part of the grant budget through a subcontract, in which case that institution will also receive indirect costs; or the other institution has provided a letter committing to these expenses as cost share.<\/p>\n\n